Exec Meeting Minutes


  • Robert Norman
  • Cameron Leedman
  • Karl Meyer-Cuthbert
  • Nicholas Haikalis
  • Alexander Tunstell
  • Jessica Dodaro
  • Elijah Shervey


  • Previous Discussions
  • Lieutenants
  • Geek Trivia
  • Member Cards

Previous Discussion

  • Elijah created a template for everyone to create a description of what our roles entail so that we can give it to future exec
  • One month before the next AGM the draft on the exec guides must be completed
  • To-Do list can be done by a google doc for the time being that will be posted in the exec discord channel so that we can manage things each individual has to do
  • The new cupboard should either hold the board games or the computer screens so that we don't have people crowding around just one cupboard.
  • Vote to start moving technology/computers into the small cupboard:
    • For: 5
    • Against: 0
    • Abstain: 0
  • Event bookings are slow but it's all going fine
  • Smash still have not paid us for the previous event


  • Allow lieutenants to have access to member names only
  • A list of Lieutenants has been created
  • The role of lieutenant is vague but this can be good because people can be given general roles to do rather than specific tasks that they can only do
  • KARL will be making a poster for lieutenant enrolment. It is to entice people to start helping with the club as a lieutenant. Be careful with the wording to make it inviting. Write the benefits of the role (writing it on resume). MEMES WILL BE LOVED.
  • Vote to remove Jake Berry from Lieutenant.
    • For: 5
    • Against: 0
    • Abstain: 0
  • Jake Berry is no longer a Lieutenant
  • Vote to move Geale to a specialist role and remove him from the role of lieutenant:
    • For: 1
    • Against: 3
    • Abstain: 0
  • Geale remains as a Lieutenant

Enters Meeting

  • Alex enter the meeting at 3:08pm


  • Elijah will message to removed Lieutenant
  • Vote to remove Ronnie Simon from Lieutenant
    • For: 6
    • Against: 0
    • Abstain: 0
  • Rony is no longer a lieutenant

Geek Trivia

  • Anime does not want to put money on the bar tab but can possibly contribute tot he prize from the cosplay. We would like all ticket profits will be split equally among all other clubs
  • Pricing will be left to further discussion with other exec
  • Prizes must be further discussed
  • Hosts: Nick tends to swear often and contest question

Enter Meeting

  • Karl enters the meeting at 3:30pm

Geek Trivia

  • Vote to have Woody and Nick as host for the time being
    • For: 7
    • Against: 0
    • Abstain: 1

Member Cards

  • We are not currently handing out member cards but we would all like to continue them
  • We must train people how to assign cards
  • Members must use a separate app that registers their card to their details

Next Meeting

  • 30th March 10am